JASE Ethical Response Committee Regulations

1. Establishment.
The chairperson of the JASE board of directors will establish an Ethical Response Committee (the “Committee”) to handle situations that are suspected of conflicting with the JASE Code of Ethics (the “Code”), the JASE Harassment Prevention Guidelines (the “Guidelines”), and the JASE Conflict of Interest Policy (the “Policy”).
2. Purpose.
These regulations exist to define the procedures to be followed in the event that the behavior of a JASE Member conflicts with the Code, the Guidelines or the Policy and to prevent such violations (“Conflicts”).
3. Definitions.
Conflicts are when the implementation or presentation of research or field studies runs contrary to chapter 2 of the Code, section 3 of the Guidelines, or section 2 of the Policy, including:
  1. (1) when a director determines that there is a conflict with the Code, Guidelines, or Policy; and
  2. (2) when a Member or non-Member submits a written statement detailing a conflict and the evidence for it.
Such written statements are received by the JASE's executive secretary. If an anonymous complaint is received, the executive secretary and the chairperson of the board will deliberate to determine whether to accept it or not.
4. Duties.
  1. The Committee investigates Complaints, writes reports about them, and reports to the board of directors.
  2. The Committee may establish investigate committees to look into Complaints.
5. Establishing Committees.
  1. A committee will be formed when the chairperson of the board determines that a Conflict has occurred.
  2. A group of at least one-third of the current number of directors may jointly petition the board of directors to establish a committee.
  3. A group of at least one-third of the current number of delegates may jointly petition the board of directors to establish a committee.
  4. Committees will consist of:
    1. (1) one chairperson; and
    2. (2) a small number of members.
  5. Committee members will consist of directors or delegates.
  6. Committees may request advice from experts outside the JASE if the details of the Conflict require it.
6. Selecting a Chairperson and Members.
  1. The committee chairperson will be nominated by the chairperson of the board of directors and approved by the board of directors.
  2. Committee members will be nominated by the committee chairperson, approved by the board of directors, and appointed by the chairperson of the board of directors.
  3. Committee members will serve until the board of directors decides that the Conflict has been resolved.
7. Duty of Confidentiality.
Committee members shall not disclose or leak any of the information they acquire through their investigation of Conflicts.
8. Meetings.
Committee meetings are convened by the chairperson of the committee.
9. Proceedings.
  1. Committee meetings must be attended by a majority of the committee members.
  2. Resolutions at committee meetings are passed if a majority of committee members vote in favor of them.
10. Revisions.
Revising these regulations requires approval from the board of directors.
Supplementary Provisions
These regulations go into effect on June 21, 2025.